Thursday, May 07, 2009

4G is a Popular Item, Want to Exhibit, Speak, Sponsor?

4G World is set for Sept 15-18, 2009. The YankeeGroup and Trendsmedia is quite busy making sure that exhibitors are prepared and planning for success. I just received a comprehensive update for exhibitors. To sign up to exhibit your services and products, register at 4G World. If you are already signed up for a booth, read on to make it a success and get the best ROI!

Exhibitor Newsletter - May 7, 2009
Dear 4G World 2009 Exhibitor:
Welcome to Trendsmedia's 4G World 2009 Exhibitor Newsletters. In these newsletters we will update you on some of the upcoming deadlines and provide you with show updates and news about special events. See below and note KEY UPCOMING DEADLINES, READ BELOW AND $AVE!

General Updates
Exhibitor Manual: Your manual will be sent to you by June 1, 2009 by our Official Show Decorator.

Logo Submission: Please provide Erin with a high resolution version of your company logo. The preferred logo format is an .eps file with all fonts outlined. If the logo was not created as a vector image, a .tif file saved at 300 dpi is also acceptable. Please avoid jpgs or other files with compression.
Expo Floor Plan: The expo hall floor plan is updated frequently and can be found on our Event Website, in the ‘For Exhibitors’ section. Please contact Erin Healey,, with any questions.

For Exhibitors (informational web page): The YankeeGroup and Trendsmedia have created a web page specifically for its sponsors and exhibitors. This is a “one stop shop” for all information that its clients will need to ensure a successful event.
• Website:

Program Updates
4G WorldTM is the first conference and expo covering the entire landscape of next generation mobile networks including anywhere Internet access, mobile content, applications and transactions. To reflect the scope of the 4G ecosystem, WiMAX WorldTM, Mobile Internet WorldTM, and the 15th Annual International Symposium of the Wireless Communications Association International (WCAI) will be co-located at 4G WorldTM.

4G WorldTM will feature keynote presentations from industry leading 4G network operators who will examine the business and technical challenges of 4G network evolution, including the roles of mobile WiMAX, WiFi, HSPA and LTE technologies, and the rollout of new services and applications. Senior executives from leading network technology and software vendors, as well as other independent experts, will also present their views on the current state and future of 4G and the mobile Internet. Additional information is available at

WiMAX World
Mobile Internet World
4G Femtocell and Picocell Network Summit
4G Network Backhaul Summit
GDC Wireless Broadband in Emerging Markets Summit
WCAI Broadband and Wireless Policy Summit
WiMAX & LTE Certified Training
175 thought leading speakers
250+ Exhibitors

High Profile Sponsor & Exhibitor Opportunities
The 4G World 2009 exhibition will showcase hundreds of companies, products and services serving the emerging 4G and mobile internet ecosystem. Over 8,000 qualified buyers will attend and will be looking specifically to develop new relationships and evaluate new products and solutions. If you are looking to differentiate your company and help extend your messaging and visibility throughout the event, and to the entire 4G World audience we have developed a number of high profile opportunities for you. Take advantage of these excellent branding opportunities to maximize your investment and exposure at the event.

Remaining opportunities include:
- Official Evening Reception Sponsorship - Exclusive
- Power Breakfast Sponsorships - (2) available
- VIP Attendee Lounge Sponsorship - Exclusive
- Official Registration Sponsorship - Exclusive
- Solutions Theatre Presentation - Limited Opportunity
- Official Show Guide Ad (Full page) - Limited Opportunity
- Corporate Banner Hanging - Limited Opportunity
- Sponsored Meter Boards
- Private Meeting Rooms - Available Upon Request
..............and much more.

For more details on any package, or to discuss custom options, please see your original event prospectus or contact John Sellazzo, VP of Sales & Business Development at or 1-617-259-2316.

Official Show Decorator – Champion Exhibit Services
To support your needs for exhibiting and shipping your freight to WiMAX World 2008, we have contracted with Champion. Please contact Exhibitor Services Department (1-508-923-5200).
Champion Exposition Services
139 Campanelli Dr.
Middleboro, MA 02346
Tel: 800 723-1123
Outside U.S.: 001 508-923-5200
Fax: 508-946-1019
Exhibitor Services Department

Please note that key deadlines are coming up. Here are some additional guidelines and information based on questions that we have been receiving from our exhibitors to date:
Please note that you ordered floor space only. No separations, electricity or cleaning are included in this rate. All these services must be ordered additionally and are charged separately. If you do not intend on bringing your own booth, then you must contact our exhibitor to arrange for a standard booth setup.

If you need Electricity at your booth, you must ordered it through your exhibitor manual.

On move-in, there are strict end times of 6pm. If you need to arrange for additional time, you will need to coordinate this with our decorator directly (additional charges may apply).

Carpet is mandatory and an order must be placed for it through our decorator. If you plan on bringing your own carpet, please be sure to send a written credible fire-proof certificate to our decorator.

Please place your orders through Champion before August 31, or additional surcharges will apply.

Hotel Information
Hyatt Regency McCormick Place Chicago
2233 S. Martin Luther King Jr. Dr.
Chicago, IL 60606
Phone: (800) 233-1234 or (312) 567-1234

As a 4G World Conference & Expo participant, you can take advantage of a specially discounted nightly hotel rate of $259 single room. You must indicate your affiliation with 4G World, Mobile Internet World or WiMAX World, when making reservations.

Availability is limited so please book your hotel reservations early. We cannot guarantee these rooms will not sell out, or that this special rate will be available for long. Early departure fees or no-show fees may apply; please inquire when making reservations.

Important Deadlines
Exhibitor/Sponsor Branding Materials – Deadline – 1 week after contract is signed
Once your signed contract has been received, please send your company logo (hi res eps formats), write up, and hotlink to be posted on our event website to promote your participation at 4G World 2009. Send these items to Erin Healey at

Logo Specs:
Please provide me with a hig resolutions version of your company logo. The preferred logo format is an .eps file with all fonts outlined. If the logo was not created as a vector image, a .tif file saved at 300 dpi is also acceptable. Please avoid jpgs or other files with compression.

Corporate Descriptions: Strictly adhere to the counts below or you will be asked to resubmit!
• Corporate Host: 100 words max
• Premier: 100 words max
• Platinum: 100 words max
• Gold: 50 words max
• Contributing Sponsor: 30 words max
• Exhibitor: 30 words max

Please send the url that you would like your logo to link to from our sponsor site
Note: this will also be the url included in your show guide listing

Meeting Maker Categories – Deadline – 1 week after contract is signed.

The 4G World Attendee Scheduling System has been designed to help attendees determine which solution providers they would like to maximize direct time with while at the event, to allow attendees and sponsors/exhibitors to interact prior to the event, and to schedule direct (face to face) meetings. By participating for this networking and meeting scheduling service, you will enable your company to pre-schedule appointments directly with qualified 4G World 2009 attendees with a contact and scheduling tool developed through our 4G World registration system.

Please choose up to 5 categories in which you can list your company as a solution provider, to further help attendees:
• Antenna’s
• Backhaul Solutions
• Base Stations / Towers
• Billing / OSS
• Carrier / Operator
• Chips / Chip sets
• Components
• Consulting
• Distributor
• Equipment Manufacturer - Mobile Devices
• Power
• Research
• Security
• Semiconductors
• Service Provider
• Site Management / Operations / Services
• Spectrum
• Software
• Systems Integrator
• Testing

Speaking Opportunity – Deadline – Monday, April 6th
If you have a speaking opportunity (Keynote, General Session, Track Session, or Panel) included in your sponsorship package, please confirm your session with Angeline Alexakos-Snow (contact details listed below). You will also need to submit the speaker information listed below to Angeline by Monday, April 6th. If you are unsure of what is included with your sponsorship please contact Angeline Alexakos-Snow ASAP.

Info Required:
• Speaker Name & Title
• Speaker Bio
• Headshot
Angeline Alexakos-Snow
Director of Program & Content
(T) 617-598-7217

Advisory Board – Deadline – 1 week after contract is signed
If placing an executive on the event’s industry advisory board is part of your sponsorship, please submit this person’s name and title, along with their photo and bio to, one week after sending in your signed contract.

Cooperative Brochure Mailing – Deadline – June 18th
If you have a cooperative brochure mailing included in your sponsorship package, you will need to submit your database of customers and prospects to our printer by June 18th. This is a great way to promote your presence at the event and also to invite your customers and prospects to attend the event at a special discounted rate.

Please contact for the printer contact information, should you choose to take advantage of this opportunity.

Solutions Theatre Presentations – Deadline – June 22nd
If you have a 20 minute Solutions Theater Presentation included in your sponsorship package, please submit your speaker, speaker title, and presentation topic to Erin Healey at . A wireless microphone, LCD projector, screen and table for your materials will be available on site for your presentation at the Solutions Theater in the expo hall. Be sure to have your presentation pre loaded on your own laptop.

Info Required:
• Presentation Topic
• Speaker Name & Title
• 25 word description
• Power Point Presentation will be collected and distributed to all attendees. Please send this file to me once finalized – NO LATER THAN 2 WEEKS PRIOR TO EVENT (September 1, 2009)

Show Guide Ads - Deadline – June 29th
If a Show Guide Ad is part of your sponsor/exhibitor package, please submit your ad artwork (according to spec) to Erin Healey at

Wireless Demo Registration Form – Deadline – July 15th
All exhibitors are required to register wireless demonstration devices not on a public network and not in the 2.4 and 5.8 GHz unlicensed bands. No sponsor will be permitted to set their exhibit space if this REGISTRATION FORM is not returned. If any Exhibitor is found to use unregistered frequencies on-site, Show Management will be required to CLOSE Exhibitor display until this order form is filled out and fees are paid to Comsearch. Please note tha submission of this form does not guarantee availability of spectrum. This form is located in your exhibitor manual, if you have any questions please contact Naveen Raghavan,

Lead Retrieval Discounted Rate – Deadline – July 18th
If you plan to order a lead retrieval system from our registration company, please do so prior to July 18th so that you are able to utilize the discounted rate. The order form is located in your exhibitor manual. For questions, please call Exgenex Customer Service at 781-821-6734.

Sponsor HTML Campaigns - Deadline – August 3rd
Each sponsor and exhibitor will be provided with an email invite and priority code to use for co-operative marketing, to your own databases. This will be to promote your presence at the event and to offer a special discount on full conference attendance, or a free expo pass, on your behalf. Your email template will be emailed to you by July 10, 2009. TM recommends sending these invites NO LATER than July 17th.

Complimentary Passes - Deadline – August 31st
Please be sure your passes are registered by August 31st to allow proper time to book travel and hotel. Just click on Register on the 4G website and see your choices, free expo passes, great deals on conference sessions and special activities.

Hanging Banners
Please refer to your prospectus to be sure you are provided the benefit of hanging a banner(s) at the event. All banners are to be supplied by the sponsor, and are not to exceed 4’ x 8’ in size.
• Not to exceed 4'H x 8'W (Horizontal)
• one sided
• 4" pole pockets at the top and bottom of banner
Banners must ship to Advance Freight Warehouse by August 24th. Address banner shipments as follows:

Shipping Address/Instructions:
Champion Exposition Services
4G WORLD 2009
Exhibitor Name
139 Campanelli Drive
Middleboro, MA 02346

Once this material has shipped please send me the tracking information so I can check this in once on-site.

If you cannot supply your own banner and wish to have TM produce and ship banner(s) for you, please contact Erin Healey,, for cost and production information, NO LATER than June 29th. Artwork and payment must also be ready at this time.

Press Announcement Guide – Deadline – September 1st
To be included in the on-site Press Announcement Guide, please send your press releases to Erin Healey, in PDF format.

Conference Proceedings - Deadline – September 3rd
Each sponsor / exhibitor receives the opportunity to submit info for the 4G World online proceedings site. This is another opportunity for to get your corporate message out to the attendees. These will be included in the sponsor proceedings section of the proceedings that will be emailed out to all full conference attendees at the end of each day’s conference program.

• Format: pdf
• Page Limits:
-Corporate Host: 10 pages
-Premier: 10 pages
-Platinum: 7 pages
-Gold: 5 pages
-Contributing: 3 pages
-Exhibitor: 3 pages

• Note: most companies will submit a corporate or product brochure, white paper, etc.

SHOW DAILY – Space Closes – September 5th

Wireless Week is proud to be the Exclusive Publisher of the Official Show Daily for 4G World 2009. For more information on advertising in this digital show daily, please check your exhibitor manual or the contacts below.

West Coast
Holly Hoffer
East Coast
Maureen Mushinsky

Press List
This list will be sent out to the main contacts of all sponsors/exhibitors approximately 3-4 weeks prior to the start of the event. Weekly updates will follow leading up to the event.

Press Kits
If you would like press kits distributed in the Press Room we recommend 100+ kits. Please have them shipped to your booth and bring to the designated Press Room for 4G World located at the McCormick Place.

Additional Sponsorship Items
• Badge Sponsor – logo due May 26th
• Tote Bag Sponsor – logo due May 26th
• Lanyard Sponsor – logo due May 26th
• Meter Board – artwork due August 10th

Additional Contact Info
Trendsmedia Contacts
Client Services Manager
Erin Healey
John Sellazzo

Champion – The Official Show Decorator
Champion Exposition Services
139 Campanelli Drive
Middleboro, MA 02346
Tel: 800 723-1123
Outside U.S. 001 508 923-5200
Fax: 508 946-1019
Exhibitor Services Department

Chicago Restaurant Partners
c/o McCormick Place
Attn: Beth Scranage, Catering Coordinator
2301 South Lake Shore Drive
Chicago, IL 60616
Tel: 312 567-8164
Fax: 312 791-7280

Audio Visual

Focus One
c/o McCormick Place
2301 South Lake Shore Drive
Chicago, IL 60616
Tel: 312 791-6113
Fax: 312 791-6159

As of May 7, 2009, four months prior to the actual conference, there is already a very healthy, exciting list of exhibitors, which is another reason to exhibit at 4G World...
Exhibit Hall Hours
September 16: 12:30pm - 7pm
September 17: 12pm - 5pm
Exhibiting Company Booth #
Acme Packet 623
ADC 329
Aeroflex 110
Airpoint Co., LTD. 639
Alcatel-Lucent 411
Alianza 432
Aperto 622
ARC Wireless 445
Argus Technologies, LTD. 245 * Meeting Center
Asentria 430 Mobile Internet Pavilion = MIP
Axxcelera Broadband 428
BCI Communications 227
Berkeley Varitronics Systems, Inc. 213
CelPlan 439
Comsys 633
Connectronics 100
Digital Receiver Technology 438
DragonWave Inc. 622
EDX Wireless 106
Exalt Communications 417
Forsk 335
GCT Semiconductor 539
Gigaset Communications 523
Huawei Technologies 729 *
Hutton Communications 711
IEEE Communications Society 629
InnoPath Software 104
IntraISP 326
Juni America 217
Juniper Networks 522
Laird Technologies 330
Metropolitan Area Networks 728
Mobile Mark 738
Motorola 501
MTI Wireless Edge 222
NDK 809
NEC Corporation of America 435
Nokia Siemens Networks 301
PCTEL, Inc. 805
Phazar 634
Proximetry 431
Qualcomm 705
Redline Communications 511
ReliOn 535
Rohde & Schwarz 517
Samsung 201
SEQUANS Communications 423
Southwold 234
/Tally Communications 332
TDK Corporation 813
TESSCO Technologies 538
Third Screen Media MIP - A
Times Microwave Systems 112
Trango Systems 440
TRS-Rentelco 531
Vecima Networks Inc. 644
WiChorus 223
WirelessLogix 427
ZyXel 532

Our company's DIDXchange media channel is a non-traditional media partner for a non-traditional and quite popular conference and exhibition, 4G World!

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